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Exhibitor Planning

SpaceCom 2024

We want to ensure your SpaceCom | Space Congress exhibitor experience is smooth, seamless, and successful. Below you’ll find all the important show information, key dates and deadlines, forms, services, and more.

Access the Exhibitor Portal

Much of the information below is accessible through the exhibitor portal. Login today to view and update your account info, secure services, register for badges, and more!


  • Dec. 8 - RCS Lead Retrieval Early Bird Discount Deadline
  • Dec. 15 - Certificate of Insurance Due
                    Notification of Intent to Use EAC
  • Dec. 29 - Show Directory Listing Updating Information
  • Dec. 30 - Security for Booth
  • Jan. 2 - First Day Advanced Warehouse Accepts Freight
                 All Freeman Services Discount Deadline
                 Freeman AV Services Discount Deadline
  • Jan. 3 - Housing Reservations Due
  • Jan. 8 - OCC Utilities - Drain | Electrical | Gas | Air (Incentive)
                 SmartCity OCCC - Internet and Phone (Incentive)
                 SodexoLive Advance Order Pricing Ends

Download the Deadline Checklist

  • Jan. 9 - SodexoLive Short Term Order Pricing Begins
  • Jan. 9-28 - OCCC Utilities - Drain | Electrical | Gas | Air (Base)
  • Jan. 12 - RSC Lead Retrieval Advance Discount Deadline
  • Jan. 17 - AVmedia
  • Jan. 18 - SodexoLive Booth Catering Orders (Online Ordering)
  • Jan. 19 - SodexoLive Booth Catering Orders (Contact Allison Pandy)
  • Jan. 22 - Last Day Advanced Warehouse Accepts Freight
                    SodexoLive Short Term Order Pricing Ends
  • Jan. 23 - SodexoLive Onsite Order Pricing Begins
  • Jan. 29 - OCCC Utilities - Drain | Electrical | Gas | Air (On-Site)
                    RSC Lead Retrieval On-Sit Deadline

Exhibitor Services Manual (ESM)

As an exhibitor, this manual provides you with all the information, order forms, deadlines, vendor contacts, and anything else you need. Please note: You will need to be logged in to your FOL account to access some portions of the site.

Exhibitor Hospitality Planning

Since you’ve already taken the first step by securing your exhibit space, it’s now time to maximize your return on investment! The following guide will help you make the most of your trade show experience before, during, and after the Show.

Sponsorship Opportunities

Pair your exhibit space with a high-visibility sponsorship
to drive more booth traffic, increase your sales, and build your longer
term pipeline.

Exhibitor Floor Plan

View the list of participating companies and where to find them on the show floor.

Exhibitor Hotel Room Block

SpaceCom has negotiated special rates with local hotels for SpaceCom | Space Congress participants. Reserve your room through one of our official housing providers to get the best rate.

Exhibitor Badge Registration

Have a smooth start at SpaceCom | Space Congress by registering your exhibit booth personnel prior to the event. Exhibit staff will not be able to access the show floor unless they have registered and picked up their badge. Save time onsite by registering now.

Lead Retrieval Order Form

Maximize your exhibit investment with Lead Capture Services. The RCS ExpoSmart App allows you to: 

  • Quickly scan badges.

  • Add Notes and Qualifiers to prioritize future sales action.

  • Secure login for online access to your leads after the event.

  • Easily transfer leads to your CRM or solicit straight from the spreadsheet.

Schedule of Events

View SpaceCom | Space Congress' robust conference program and special events.

Exhibitor Internet

View OCCC's options for wireless internet connection during the show.

Marketing Toolkit (Free)

Promote your presence at SpaceCom | Space Congress with custom social graphics, email signatures, and more!

Exhibitor Policies & FAQs

Coming Soon!

Beware of Hotel & Phishing Scams

Discounted Rooms will ONLY be available through Rosen Centre, Rosen Plaza, Rosen Inn at Pointe Orlando, and Tru by Hilton Orlando Convention Center. Please be vigilant if approached by any company or service that implies or claims to be an official housing provider for SpaceCom | Space Congress.

We have been made aware of other housing companies or travel agencies that may be aggressively pursuing you, or your company, to book your guest rooms through their company at supposedly significant discounts. SpaceCom has NO affiliation with these organizations and in no way endorses their services.

Some Companies to Watch Out For:
  • Convention Hotel Management
  • Convention Housing Services
  • Corporate Booking Services (CBS,, CBS Inc or CBS International)
  • EHS Exhibitors Housing Services
  • Elite Expo Services
  • Expo Housing/Expo Marketing
  • Global Events (GE) Group Travel
  • Global Corporate Consultants Inc.
  • Global Housing Management or Global Housing Services, Corp.
  • Hotel Roomerz or Hotel Roomerz
  • National Travel Associates (
  • Reservation Events
  • Rooms Connect, Limited
  • Room Connections
  • Tira Convention Travel Management / Group Tira
  • Trade Show Housing (
  • Trade Show Planners
Contact Us

If you receive a phone call or email from any company or any travel service, PLEASE DO NOT RESPOND! If you are contacted by another company you think may be a poacher, please contact SpaceCom at

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